If you employ people in Canada, the Record of Employment (ROE) is one of the few filings that arrives with no notice. Someone resigns, goes on parental leave, or gets laid off during a slow quarter, and the clock starts. Niural AI now builds that ROE for you, using the payroll data it already holds.
What is a Record of Employment
A Record of Employment is the form Canadian employers file with Service Canada whenever an employee experiences an interruption of earnings. Service Canada uses it to determine whether that person qualifies for Employment Insurance, how much they receive, and for how long. It is a legal obligation, not a courtesy document, and it applies to dismissals, leaves, layoffs, and shortages of work alike.
What's new
Niural now generates the ROE directly from your payroll history. Instead of reconstructing a year of pay-period data by hand, you review a draft that's already populated and file it.
There are two ways to create one:
- Automatically, as part of a dismissal. When you dismiss a Canadian employee, the last date and reason you enter flow straight into a draft ROE, ready to file after final payroll runs.
- On demand, from the employee's profile. For any other interruption of earnings, open the employee's Work tab and select Generate ROE.
How it works
Niural populates employer details, the employee's name, SIN, and address, and employment dates. Insurable earnings and hours are calculated automatically across the required look-back period, and the reason you select maps to the correct Service Canada reason code.
From there, the workflow is short: review the draft, download the BLK file, upload it to Service Canada's ROE Web, and enter the serial number Service Canada returns. The record moves from Draft to Issued. Every ROE for an employee lives in one place, filterable by status and reason code, so you can see at a glance what's outstanding and what's been filed.
Why it matters
ROE deadlines are tight and the consequences of getting one wrong land on the employee first. An incorrect insurable hours figure can delay an EI claim for someone who has just lost their income, and repeated errors or late filings can expose the employer to penalties.
Most of that risk comes from a single source: manual data entry. Someone opens a spreadsheet, pulls pay-period history, and retypes it into a government form under time pressure. Calculating from payroll data directly removes that step. The numbers on the ROE are the numbers that were actually paid.
